How do I convert an image to a calendar file?

Simply upload your image (screenshot, photo, or scanned document) containing calendar information to Photocalia. The tool uses GPT-4 Vision AI to automatically extract event details including dates, times, locations, and descriptions, then generates an ICS calendar file you can import into Google Calendar, Outlook, or Apple Calendar.

What file formats are supported for calendar conversion?

Photocalia supports common image formats (JPG, JPEG, PNG, HEIC) and PDF documents. You can upload appointment screenshots, event flyers, meeting invitations, school schedules, concert tickets, or any document containing calendar information.

Is the calendar converter free to use?

Yes, Photocalia offers 3 free conversions per month (Google sign-in required). For users who need more conversions, contact us to upgrade your plan.

Can I convert multiple images at once?

Yes, Photocalia supports batch processing. You can upload multiple images or PDFs simultaneously, and the AI converter will process them all with real-time progress tracking. All extracted events are combined into a single downloadable ICS calendar file.

Which calendar apps work with the exported ICS files?

The ICS files generated by Photocalia are compatible with all major calendar applications including Google Calendar, Microsoft Outlook, Apple Calendar (iCal), Yahoo Calendar, and any application that supports the standard ICS (iCalendar) format.

Can I edit the events before downloading?

Yes, after the AI extracts events from your images, you can review and edit all event details including title, date, time, location, and description before generating the final ICS calendar file. You stay in full control.

Is my data secure when using Photocalia?

Yes, your privacy is protected. Files are processed securely and are not stored permanently on our servers. The AI conversion happens in real-time, and your data is handled with strict security protocols.

What types of events can the AI recognize?

The AI can recognize and extract various event types including doctor appointments, meetings, conferences, webinars, classes, concerts, sports games, school activities, subscription renewals, delivery windows, and any scheduled activity with date and time information.

Do I need to create an account to use Photocalia?

You simply sign in with your existing Google account — no separate registration needed. Your Google account gives you 3 free conversions per month immediately, with no forms to fill out.

Can I use Photocalia on my phone?

Yes, Photocalia works on all devices including smartphones and tablets. It is a Progressive Web App (PWA) that you can install directly to your home screen for quick access, and it works on iOS and Android browsers.

How accurate is the AI calendar extraction?

Photocalia uses GPT-4 Vision, one of the most advanced AI models available, for highly accurate event extraction. It reliably reads dates, times, locations, and event titles from clear images. You can always review and correct any detail before saving.

Legal Mentions

Company Information & Legal Requirements

1. Site Publisher

This website is published by:

Project Name: Photocalia
Type: Open Source SaaS Application
Publication Director: Idriss M.
GitHub:@m-idriss

Photocalia is an open-source project licensed under the MIT License. See the full license at: GitHub Repository License

2. Hosting Provider

2.1 Application Hosting

The Photocalia application is hosted by:

Provider: Firebase Hosting (Google Cloud Platform)
Company: Google LLC
Address: 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
Website:firebase.google.com

2.2 Backend Services

Backend processing is powered by:

Cloud Functions: Firebase Cloud Functions (Google Cloud Platform)
AI Processing: OpenAI API (GPT-4 Vision)
Authentication: Firebase Authentication

3. Contact Information

For general inquiries, support, or legal matters:

General Support:support@photocalia.com
Privacy & GDPR:privacy@photocalia.com
Legal Matters:legal@photocalia.com
GitHub Issues:github.com/m-idriss/photocalia/issues

4. Intellectual Property

4.1 Open Source License

Photocalia is open-source software licensed under the MIT License. This means:

The source code is publicly available on GitHub
You may use, modify, and distribute the code
Attribution to the original authors is required
The software is provided "as is" without warranty

Full license text: MIT License

4.2 Third-Party Technologies

Photocalia uses the following third-party technologies, each with its own license:

Angular: MIT License
Firebase SDK: Apache License 2.0
OpenAI API: Subject to OpenAI's Terms of Use
FullCalendar: MIT License
ical.js: Mozilla Public License 2.0

Full dependency list: package.json

4.3 Trademarks

"Photocalia" and the Photocalia logo are trademarks of the project. Other trademarks mentioned on this site are the property of their respective owners.

5. User-Generated Content

Users retain full ownership of the images and files they upload to Photocalia. We do not claim any rights to user content beyond what is necessary to provide the service.

Uploaded files are:

Processed for calendar event extraction
Automatically deleted within 24 hours
Not used for any other purpose
Not shared with third parties except as required for processing (OpenAI API)

6. Personal Data and Privacy

Photocalia processes personal data in accordance with:

GDPR (General Data Protection Regulation - EU Regulation 2016/679)
French Data Protection Law (Loi Informatique et Libertés)
ePrivacy Directive for cookies and tracking

For detailed information about data processing, please consult our Privacy Policy.

6.1 Data Controller

For GDPR purposes, the data controller is:

Project: Photocalia
Contact:privacy@photocalia.com
Data Protection Officer:dpo@photocalia.com

7. Cookies and Tracking

Photocalia uses the following types of cookies:

Essential Cookies: Required for authentication and core functionality (cannot be disabled)
Analytics Cookies: Google Analytics for anonymized usage statistics (can be opted out)
Preference Cookies: To remember your settings (theme, language, etc.)

You can manage cookie preferences or opt-out using the Google Analytics Opt-out Browser Add-on.

8. Liability Disclaimer

Photocalia is provided as an open-source project and SaaS application. While we strive for reliability and accuracy:

The service is provided "as is" without warranties
We do not guarantee 100% accuracy of AI-generated calendar events
Users are responsible for verifying event details before use
We are not liable for missed appointments or incorrect information
Service availability is not guaranteed

For full liability terms, please see our Terms of Use.

9. Dispute Resolution

In case of disputes arising from the use of Photocalia:

Users are encouraged to contact us first for amicable resolution
Mediation may be sought before legal proceedings
Disputes are subject to French law and jurisdiction
EU users may also use the EU Online Dispute Resolution platform

10. Accessibility

Photocalia strives to be accessible to all users, including those with disabilities. We follow:

WCAG 2.1 Level AA guidelines
Semantic HTML structure
Keyboard navigation support
Screen reader compatibility

If you encounter accessibility issues, please report them to: accessibility@photocalia.com

11. Security

We implement security best practices:

HTTPS encryption for all data transmission
Secure authentication via Firebase/Google
Regular security audits and updates
Automatic file deletion after processing

To report security vulnerabilities, please see our Security Policy.

12. Updates to Legal Mentions

These legal mentions may be updated periodically to reflect changes in:

Hosting or service providers
Contact information
Legal requirements or regulations
Company structure or ownership

The latest version is always available at this page. Material changes will be communicated to users via email or in-app notification.

⚖️ Legal Mentions